Terms and Conditions for Advertisers, Exhibitors and Sponsors

  1. All New Wine advertisers/exhibitors/sponsors must be aligned with New Wine’s vision and values.  New Wine reserves the right to undertake all available checks to ensure that advertisers’ religious doctrines and practices comply with the teachings of the Christian Church. Any advertising that does not align with New Wine’s vision and values will be removed. The booking fee may not be returned.
  2. Registered charities should be in good standing with the Charity Commission. New Wine cannot accept potential advertisers who may be in dispute with the Commission or under investigation until a positive outcome can be proven.
  3. If advertisers are not affiliated with an established Christian denomination, they must be able to demonstrate a good understanding of the Christian faith.


  • For the New Wine Leadership Conference, once approved, the full payment of sponsorship/exhibiting/advertising costs must be paid before the deadline communicated for stand space to be confirmed.
  • Specific stand locations are selected in the application form. Once a stand has been booked, the stand is no longer available to select. New Wine is not able to accommodate requests for booked stands.
  • It is the exhibitor’s responsibility to make sure everything filled out in the application form is correct and up to date.
  • All adverts on the stand must comply with the British Code of Advertising Practice and not contravene any of the provisions of the Trade Descriptions Act 1968.
  • New Wine reserves the right to make further inquiries of any stand representative to deem suitability to exhibit.
  • Exhibitors may not sell, sublet, advertise, or share space with any other organisation without prior written consent from New Wine.
  • New Wine will provide floor space as requested; no shell scheme or wall space is provided.
  • Exhibitors are prohibited from sticking anything onto any of the walls.
  • The exhibitor is responsible for knowing the people who will manage the stand during the period they have booked to exhibit.
  • Tables and chairs can be pre-booked using the application form. New Wine is not able to accommodate requests made on the day of the event.
  • St Andrews Bookshop has the sole franchise for selling books and CDs at all New Wine events. Any products St Andrews Bookshop sells cannot be sold on your stand.
  • The exhibitor must contact New Wine before completing the application form if they are considering selling books/CDs at their stand. Once agreed with New Wine, exhibitors have a limited stock of resources to sell, in total, they are only able to have 10 resources (DVDs, books or CDs).
  • The stand cost does not include food passes for exhibiting at any of New Wine’s events. It is the responsibility of the exhibitor to provide food for their team.
  • Leafleting or canvasing for sign-ups outside your stand area is strictly prohibited. Aggressive or overzealous leafletting and canvassing for delegates will not be tolerated.
  • Exhibitors should not directly target young people under 18 years old; they can instigate a request to sign up with an Exhibitor themselves, but they cannot be approached directly. The New Wine team will ask an exhibitor to cease or modify an activity if deemed inappropriate.
  • All stand representatives on-site must always be in possession of a valid New Wine pass. Two passes per Stand are included in your booking price. Additional passes can be purchased through the New Wine booking system.
  • Music played at the Resource Hub must have the appropriate licenses in place. The Exhibitor or Sponsor will cover any breaches of licensing laws and fines incurred.


  1. Full Payment is due when your application for the New Wine Leadership Conference has been approved. New Wine will invoice you for the amount owed. Full payment must be paid by 1 February 2025. If full payment is not received by this time, New Wine reserves the right to re-sell the stand space. New Wine reserves the right to apply a 10% surcharge to any payment made after 1 February 2025.
  2. New Wine does not have subsidised spaces available.
  3. VAT will be charged for exhibitors. VAT will also be charged for all advertisers/sponsors unless New Wine is in receipt of a duly authorised exemption request.


  1. All cancellations for Partners must be received in writing.
  2. Cancellations must be received in writing and incur a cancellation fee of 50% if received 60 days or more before the event starts.
  3. No refund can be given if the exhibitor or sponsorship of the event is cancelled within 60 days of the event starting unless New Wine is able to source a replacement.

 Event Cancellation  

  • The Organiser reserves the right to cancel the Event for any reason.
  • Unless it is impracticable to do so, the Organiser will consult with the Partner before deciding to cancel. 4.3.The Organiser will notify the Partner of the cancellation within two working days after the decision has been made.
  • The Organiser will not be in breach of this Agreement by virtue of the cancellation. This Agreement will automatically terminate on notification of cancellation to the Partner unless the Organiser can re-schedule the Event to a different date to which the Partner has agreed and the parties either agree that the Fee remains the appropriate fee for the re-scheduled Event or agree to vary the Fee. If the parties agree to a lower Fee for a rescheduled Event, the Organiser shall refund the amount of the difference in Fee (and any applicable VAT) to the Partner within five days following cancellation of the Event on the original date.
  • If the parties do not agree on a rescheduled date for the Event, the Organiser shall refund the whole Fee (and any applicable VAT) to the Partner within five days following cancellation of the Event.


  1. The exhibitor is fully responsible for safely assembling the stall and the maintenance during the event. The exhibitor is responsible for the health and safety of unloading and reloading stand equipment to make sure it is done risk-free. Hi-Viz vests are mandatory for set up and set down for every exhibitor at this event.
  2. New Wine requires the exhibitor to complete a full risk assessment document, which the exhibitor should complete, upload on our booking system, and have available at the event. This should ensure the safety of the team and the delegates and not infringe on the venue’s safety. New Wine has the right to complete a risk assessment of any stalls during the event and implement changes due to safety issues.
  3. The exhibitor is responsible for their stand’s health and safety compliance and for each stand representative.
  4. All electrical equipment must have a current PAT certificate and comply with safety requirements; this includes laptops.
  5. The exhibitor is responsible for ensuring that their stand and anything related to it, including all merchandise, meet with current Health and Safety legislation.
  6. It is the exhibitor’s responsibility to comply with any requests from New Wine representatives which are given to ensure the safety of the venue. This includes but is not limited to ensuring that all trailing cables are taped to the ground and that no item can cause an obstruction in a gangway, block a fire exit, or cause any other hazard.
  7. Exhibitors must have public liability insurance with a minimum cover of £5m. A copy will need to be uploaded on our booking site and produced at the event if requested. New Wine cannot be held responsible for any damage, theft or loss of equipment or stock owned or loaned to exhibitors.
  8. Exhibition stands must stay in the dimensions applied for and cannot go over the space. Please remain in the allocated space to avoid eviction with no refund.
  9. The Exhibitor will be liable for any damage caused to the property at Harrogate Convention Centre by the exhibitor.
  10. The exhibitor must leave the stand space as they found it. Nothing must be left after the event has finished.
  11. At the New Wine Leadership Conference, all stands are supplied with a 13-amp power supply. If the total loading of the electrical equipment exceeds 13 amps, an extra point must be purchased. Kettles, irons or electrical items generating heat are not permitted.