Finance Manager

Job Description

Employer 

IMPRINT London in the Parish of St Mary Woolnoth, St Edmund the King & St Clement Eastcheap 

Job Title

Finance Manager

Responsible to

Operations Manager

Responsible for

Financial management of Parish finances

Salary  

£40,000 PA (FTE £50,000)

Days

4 days a week on a part-time, fixed-term contract until 9 January 2026 which could be extended depending on further financing of the role.

Work Pattern

Mainly on site, occasional opportunities to work from home.

Job Summary

The Finance Officer will play a critical role in managing the financial operations of IMPRINT London in the Parish of St Mary Woolnoth, St Edmund the King and St Clement Eastcheap under the overall leadership of the Rector of the Parish, Ric Thorpe, the Bishop of Islington and the Minister in charge of the Parish community, Reverend Wole Agbaje, in a way consistent with the mission, values and theology of the Parish. The Finance Manager role will sit under the Parish Operations Manager and is specifically involved with ensuring effective management of finances and stewardship of resources and providing financial guidance to support the mission and vision of the Parish Ministry.

We are looking for someone with extensive experience, familiarity with relevant accounting standards for charities and exposure to accounting for investments with business acumen who would ensure that accurate records are kept by standard practices, establish budgets, forecast future cash flows and provide periodic financial analysis. The role would involve monitoring of budget performance, expenditure control, and managing Parish finance procedures in an environment of faith, where finances do not lead decision making but support it. 

You should have the ability to work successfully as part of a small busy team and the communication skills to liaise well with all team members including senior budget holders, and suppliers. You should also be reliable, efficient and organised with the ability to prioritise work and meet strict deadlines whilst maintaining accuracy and confidentiality.

The Finance Manager would work in close proximity with the Operations Manager, the Treasurer and alongside the Small Business Management in order to ensure that economically viable and prudent decisions are made.

You will be able to work with volunteers and lead teams by building an agile hybrid team of volunteers and staff in order to ensure there is a wider support base for the financial work and would therefore need to be able to show strong communication and teamwork capabilities with all relevant stakeholders (including trading suppliers, senior management and other colleagues). 

The key characteristics sought are reliability, organisation, ability to prioritise work, attention to detail, independence, an ability to meet tight deadlines and strong interpersonal skills.

Responsibilities

Regular responsibilities

• Ensuring weekly finance meetings with the Parish Operations Manager and monthly meetings with the Coffee Shop Finance Manager and Treasurer take place.
• Set up the weekly payment runs
• Process purchase invoices using Xero.
• Issue sales invoices using Xero.
• Track expenditure and reconcile accounts.
• Administer gift aid, tax returns and tax claims making sure to keep records and gift aid declarations are up to date.
• Meet regularly with the Minister in charge to share budget updates and discuss expected expenditure.
• Working with the HR team, Instruct the external payroll company in a timely manner.
• Support the business and legal side of income generating activities.
• Manage various project budgets.
• Maintain the Fixed Asset register ensuring that the capitalisation costs and depreciation rates are correct. Update and prepare journals as required.

Occasional responsibilities

• Small business financial management: 
• Support the small business management with financial analysis on key performance indicators (KPIs) such as revenue per customer, cost of goods sold, and labour costs related to the Coffee Shop to identify trends and areas for improvement.
• Provide insights into the financial implications of operational decisions and strategic initiatives as they arise.
• Suggest cost control measures to optimise expenses without compromising quality or customer experience.
• Monitor and analyse cost structure, identifying opportunities for efficiency improvements.
• Evaluate total revenue of profits, losses, and financial position of the Parish finances with the Treasurer of the PCC and produce quarterly reports for the PCC.
• Liaise with banks and administer new banking mandates and anti-money laundering processes 
• Manage standing orders and direct debits. 
• Count and deposit donated cash and cheques.
• Liaise with investment companies and administer investment updates, mandates and asset liquidation requests on behalf of the PCC.
• Support pension payments for staff
• Work closely with the Parish Manager in preparing grant requests and proposals.
• Stay informed about relevant financial regulations and ensure the small business financial practices comply with local laws and industry standards.
• Support the work of encouraging congregational giving; analyse giving; be on top of Christian giving practices and ways of promoting this.
• Communicate financial information in a clear and accessible manner to facilitate decision-making.

Annual responsibilities

• Calculate, record, and balance financial reports and support the Treasurer and external auditor in the formation of end of year accounts.
• Lead on the preparation and submission of annual reports and returns.
• Lead on the budget setting and reporting process, working closely with senior leadership and the PCC.

Person Spec

• An enthusiastic, friendly team player.
• Initiative and curiosity
• Enthusiasm for a high-paced, entrepreneurial, team-oriented environment
• Adaptability and willingness to get involved 
• Responsible and efficient
• Empathy with the aims and ethos of the Church of England and IMPRINT Church.

Education and Experience

• Bachelor's degree in business administration with an emphasis on accounting, finance, business management, or economics, and preferably, a certification as a Public Accountant (CPA).
• Suitable experience with relevant accounting standards (including SORP, FRS 101 and FRS 102); familiarity with accounting software (primarily XERO)
• Strong knowledge of accounting principles, financial analysis, and budgeting.
• Experience (3+ years) in financial management, preferably in a non-profit/charity or church setting.
• Familiarity with non-profit accounting standards and regulations.
• Small business experience preferable to support trading and investment activities
• Relevant experience with payroll administration and employment law.
• Proficiency in setting up annual budgets and reports using on-line tool, as well as experience with purchase ledgers and reconciliations.
• Proven experience of working effectively with non-finance staff and contributing to wider organisational aims outside of the traditional finance remit.

Skills

• Self-motivated
• Reliable, organised and methodical
• Attention to detail 
• Problem solving skill set
• Project orientation while balancing routine work
• Ability to multitask, manage competing priorities while maintaining accuracy
• Ability to meet strict deadlines 
• Ability to work successfully as part of a small team
• Possess good communication and interpersonal skills to liaise with colleagues across the Diocese, including senior budget holders, and suppliers.
• Ability to keep information confidential, complying with departmental and GDPR policies and procedures.

Being part of the team

• Liaise with the wider team and increase awareness of finance needs.
• Participate and contribute to team meetings including prayer meetings.
• The post holder may be required to undertake any other duties that are commensurate with the role.

Faith

• This role has an Occupational Requirement to be a     Christian, as permitted under Schedule 9, Part 1, of the Equality Act 2010. 
• The role holder would need to be willing to worship with IMPRINT London and teach on Biblical giving in small groups etc
• Holds a high regard for the Bible as trustworthy for faith and conduct
• Prioritises the ministry in the power of the Holy Spirit
• Participates in the mission of Jesus
• Dedicated to equipping the church in the area of finance and business administration.

General Conditions

Diversity

Equal treatment of people from diverse backgrounds is one of the central precepts of the Church of England's mission and theology.  

We understand the benefits of employing individuals from a range of backgrounds, with diverse cultures and talents. We aim to create a workforce that:

• values difference in others and respects the dignity and worth of each individual
• fosters a climate of honesty, creativity, love and good humour that will help all staff to thrive

We are committed to ensuring that all employees, job applicants, customers and other people with whom we deal are treated fairly and are not subjected to discrimination, observing the relevant legislation. We expect all of our employees to be treated and to treat others with respect. Our aim is to provide a working environment free from harassment, intimidation or discrimination.

 Standards of Behaviour and Conduct

Parish Staff are expected to act at all times to keep high moral and ethical standards, with due consideration for others and in a manner befitting their position as employees of the Church and as professionals, whatever their job.

The post holder is expected to comply with safeguarding procedures and all other similar procedures from time to time in force at the premises.

 Health and Safety Responsibilities

All Parish staff are required to ensure that they understand and accept the legal duties placed on them by the Health and Safety at Work Act not endanger themselves or others by any act or omission on their part and by the Management of Health and Safety at Work Regulations to cooperate with colleagues and management in the control of health and safety at work. Therefore, staff are required to:

• read, understand and abide by the PCC Health and Safety Policies;
• make themselves familiar with accident and emergency procedures for their site;
• inform their manager immediately of any health or safety deficiencies or dangerous situations or near misses;
• set a good personal example in respect of health and safety.

Confidentiality

Staff must not pass on to unauthorised persons any information obtained in the course of their duties without the permission of the relevant line manager.

Terms of Employment

Location: St Mary Woolnoth, Lombard Street, City of London, EC3V 9AN

Employer: IMPRINT London in the Parish of St Mary Woolnoth, St Edmund the King & St Clement Eastcheap 

Days of work: 4 days a week, 8hrs a day. Some occasional evenings required.

Salary: £40,000 PA (FTE £50,000)

 Contract: This post is offered for an initial 12 months subject to ongoing funding.

Note: This job description does not form part of the employment contract but is provided for guidance. The specific duties and responsibilities of any job may be expected to change over time.