Are you a people person who thrives on creating seamless, memorable events? We’re looking for a full-time Events Coordinator to join our friendly and supportive team. You’ll play a key role in bringing events to life—from the moment they’re confirmed to the final wrap-up—working closely with clients and leading event-day staff with confidence and flair. If you’re highly organised, calm under pressure, and love building strong relationships, this is your chance to shine in a role where no two days are the same. Warmth, professionalism, and a sharp eye for detail will take you far here.
Responsibilities
Supporting clients to plan events
- Proactively guide clients to plan safe and effective events, including conducting site visits
- Ensure all required services are booked
- Create, issue, and follow-up on invoices
- Gather and review client event-day documents, licenses, and media
- With the support of the Head of Venue and Events, ensure alcohol license requirements are met for each event
- Communicate final event day details and actions to the client
Working with internal teams and processes to deliver events
- Maintain detailed project management records throughout the planning process
- Book and organise staff for events
- Write and share detailed and timely briefs for event day staff
- Receive and process invoices from event staff
- Liaise with the Kitchen Manager, Buildings Manager, and Office Manager to keep them informed of the needs and impacts of external events
- With the support of the Head of Venue and Events, liaise with church groups where their work may be affected by external events
On Event Days and Post-Event
- Liaise with Duty Managers to ensure the event is running smoothly and problem solve as required
- On a rotational basis with the Head of Venue and Events, act as emergency contact
- If appropriate, drop in on the event to maintain client relationships
- Complete post-event wrap-up tasks including identifying and reporting any issues to the Head of Venue and Events, and communicating with the client post-event
Other
- Under the direction of the Director of Operations, cover for the Head of Venue and Events in their absence
- With the support of the Head of Venue and Events, ensure venue regulations are adhered to
Essential Skills
- Excellent customer facing skills and a commitment to outstanding customer service
- Excellent organisational and time management skills, with administration experience
- Excellent communication skills, both written and verbal
- A solutions mindset, proactive and excellent at problem-solving
- High attention to detail
- Fully confident and competent with Google suite (calendar, sheets)
Desirable Skills
- Experience working in the events, hospitality, or venue hire industry
- Experience using a CRM
- Technical ability to understand sound, visual and lighting requirements for events
Hours:
35 hours, 5 days a week, a minimum of 3 days per week at the office. Typical office days are Tuesday-Thursday, and Tuesdays are required for our weekly staff meeting.
Due to the nature of the work, attendance at events outside office hours is sometimes needed for which time off in lieu is given
BENEFITS
- Pro rata salary between £26500 and £29000 based on experience
- Pro rata 20 days paid holiday per year + bank holidays. Extra 2 days holiday at Easter and the office closes between Christmas and New Year.
- Regular staff days and staff retreats
- Your choice of birthday breakfast at the Tuesday team meeting
- Training opportunities and courses
About St Mary’s
St Mary's is a vibrant and charismatic Anglican Church located in Marylebone, W1. In addition to serving as a place of worship, it boasts a thriving Grade I listed events venue, hosting an average of two-to-three events per week. The venue accommodates a diverse range of events, including conferences, charity events, fashion shows, book launches and wine tastings.
Occupational Requirement
This role has an Occupational Requirement to be a Christian, as permitted under Schedule 9, Part 1, of the Equality Act 2010.
Equality, Diversity and Inclusion
St Mary’s is committed to being a diverse church that truly represents the community we serve. We welcome applications from people of all backgrounds, especially those underrepresented in church leadership, including women, and racialised, LGBT+, disabled, and under-served communities.
Don’t meet every requirement? Studies have shown that women and people from racialised communities are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your prior experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.
How To Apply
Please send a cover letter to introduce yourself and tell us why you’d be great for the role, and an up-to-date CV (including details of two referees - one personal, one professional) via email to Sally Watson (sally@stmaryslondon.com)
We are looking to fill this role immediately, so early applications are appreciated.